How to Onboard a Nanny or Maid to Your Family

Tips for setting expectations, schedules, and building trust

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October 2, 2025
2 min read

How to Onboard a Caregiver Successfully

A proper onboarding process sets the foundation for a successful long-term relationship with your caregiver.

Before the First Day

Prepare Documentation

  • Employment contract signed
  • Emergency contact list
  • House rules document
  • Daily schedule outline
  • Medical information (if relevant)

Set Up Their Space

  • Clean, private accommodation
  • Basic necessities provided
  • Storage for personal items
  • Access to facilities
  • Wi-Fi password (if applicable)

First Day Orientation

House Tour

  • All rooms and their purposes
  • Off-limits areas
  • Emergency exits
  • Security systems
  • Appliance instructions

Safety Briefing

  • First aid kit location
  • Emergency procedures
  • Important phone numbers
  • Fire extinguisher locations
  • Medical emergencies protocol

Setting Clear Expectations

Work Responsibilities

  • Detailed job description
  • Priority tasks
  • Quality standards
  • Time management
  • Flexibility requirements

House Rules

  • Privacy boundaries
  • Guest policies
  • Phone usage
  • Meal arrangements
  • Religious/cultural considerations

Creating Schedules

Daily Routine

  • Wake up and sleep times
  • Meal schedules
  • Activity timings
  • Break periods
  • Evening responsibilities

Weekly Planning

  • Days off
  • Special activities
  • Shopping schedules
  • Cleaning routines
  • Flexibility for changes

Building Trust

Open Communication

  • Regular check-ins
  • Feedback sessions
  • Problem-solving together
  • Appreciation and recognition
  • Two-way dialogue

Professional Boundaries

  • Respectful interaction
  • Privacy for both parties
  • Clear role definition
  • Appropriate sharing
  • Conflict resolution

Training Period

Week 1: Observation

  • Shadow daily routines
  • Learn preferences
  • Ask questions
  • Take notes
  • Gradual responsibility

Week 2-4: Supervised Practice

  • Perform tasks with oversight
  • Receive feedback
  • Make adjustments
  • Build confidence
  • Establish rhythm

Long-term Success

Regular Reviews

  • Monthly check-ins
  • Performance discussions
  • Goal setting
  • Problem solving
  • Relationship building

Continuous Improvement

  • Ongoing training
  • Skill development
  • Process refinement
  • Adaptation to changes
  • Growth opportunities

Remember: Good onboarding takes time and patience but creates a strong foundation for years of successful collaboration.

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